City of Baton Rouge Hiring Opportunities - Promotional

ADMINISTRATIVE SPECIALIST II

Office of Neighborhoods

Jul. 02 - Jul. 09, 2009

Thursday 12 Noon - Thursday 5 pm

GENERAL DESCRIPTION

Under the direction of a higher classification, performs advanced level clerical duties and intermediate level administrative support work. Work involves responsibility for developing, establishing and revising office policies and procedures. Work also may involve the supervision of a clerical unit or a complex specialized function within a department. Incumbents in this classification exercise considerable independent judgment, as well as confidentiality. Work is reviewed through conferences and results obtained. Performs other work as requested.

ESSENTIAL WORK TASKS

Develops, establishes, and revises office policies and procedures; ensures the proper implementation of new and modified policies and procedures. Composes correspondence and other materials from instructions; creates charts, tables, graphs and spreadsheets to complete complex reports; maintains databases.Plans, assigns, and supervises the activities of a clerical unit; ensures the smooth flow of work and ensures compliance with departmental policies and procedures applicable to each unit. Compiles and prepares statistical data for monthly and annual reports; may assist in the preparation and management of budget affairs. Checks operating reports for accuracy and conformance to modern policies and standards. Performs detailed research; collects and compiles data for administrative and annual reports, agendas, bulletins, uestionnaires, agreements, deeds, ordinances, resolutions, contracts, proclamations, briefs, summonses, subpoenas, and other documents. Types correspondences, memorandums, minutes, invoices, statements, reports, and other materials from other sources. Explains, counsels, and advises employees and the public on City-Parish and departmental policies, procedures and regulations. Operates modern specialized office equipment including word processor, calculator, copy machine, microfilmer, fax machine and other office equipment in the performance of clerical operations.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of organizational structure, legislative and administrative procedures of City-Parish government. Knowledge of modern office practices, procedures, equipment and clerical techniques. Knowledge of business English, spelling, and arithmetic. Skill in the use of modern office equipment such as the telephone, calculator, copier, personal computer or terminal and related peripherals. Ability to compose and prepare effective correspondence and statistical analysis. Ability to supervise a subordinate clerical staff; exercise initiative, independence, and sound judgment in supervisory duties. Ability to establish and maintain effective working relationships with staff, department or division director, other departments, divisions, agencies and the public. Ability to communicate effectively, both orally and in writing. Ability to maintain onfidentiality of records and materials. Ability to work independently and effectively resolve administrative problems. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS

EDUCATION AND EXPERIENCE: High school diploma, GED, or equivalent certificate of competency, supplemented by courses in business education, and four years experience in a variety of responsible clerical duties.

SUBSTITUTIONS: Any equivalent combination of education and experience.

CERTIFICATIONS/LICENSES: None.

OTHER JOB ASPECTS: Select positions may require passing a typing (45 words per minute), word processing, spreadsheet and/or other computer skill test(s).

SELECTIVE CERTIFICATION

City-Parish promotional only. Must have experience entering complaints into the Hansen System; transferring complaints from Hansen to Oracle for code violations; payroll experience; knowledge of planning and typing budgets; experience with contracts and contract workers; must be proficient with Microsoft Word and Publisher. Must pass a PC skills exam. Please contact HR Recruiting at 389-332 for testing dates and times.

In order to be considered as having the required selective certification experience, applicants must have at least 6 months full time experience performing the selective certification duties.

EXAMINATION

Advanced Clerical Series Exam required. Written examinations are available on most Tuesdays, 8:00 -8:30 am, check-in. Thursdays, *12:00 - 12:30 pm, and Fridays, (for current openings only) 8:00 - 8:30 am check-in. Please call Human Resources Recruiting and Examination at 389-3132 to confirm testing dates and times. Test check-in is on a first come-first served basis. There are occasions where the test room is filled to capacity and applicants are asked to return on another day for testing. *Where written exam volume is expected to be high, check-in of applicants will begin prior to noon in order to complete the check-in process prior to the required 12:30 cut-off time.

APPLICATION NOTE

Applicants applying for clerical or administrative support positions should include in their job descriptions detailed information such as software packages used, documents produced, fiscal duties performed, types of customer service provided, decisions made, supervisory duties, etc. Please provide valid driver's license at the time of application.

ASSISTANT AUDITING MANAGER

Finance - Revenue Auditing

Jul. 02 - Jul. 09, 2009

Thursday 12 Noon - Thursday 5 pm

GENERAL DESCRIPTION

Under the direction of the Auditing Manager, performs responsible professional, administrative and supervisory work in the Finance Department. Work involves responsibility for assisting in directing, planning and coordinating the activities of a large division of professional and clerical employees engaged in verifying returns of businesses for sales, use, occupation and other tax purposes, determining the liability of taxpayers, and performing complete and detailed audits of all accounts and financial transactions in City-Parish departments and agencies. General supervision is exercised over subordinate positions through assignment of duties and review of work completed. Work is performed with independent judgment in accordance with established policies, rules, and regulations and is reviewed through progress reports and discussion of overall results. Performs other work as requested.

ESSENTIAL WORK TASKS

Assists in planning and directing the work of a large division engaged in independent audits of journals, ledgers, invoices, bank statements, and other financial documents and records of taxpayers to verify the accuracy of sales, use, gross receipt, occupational license and other returns filed under the municipal tax laws and ordinances; assists in planning and directing the work of a large division engaged in internal audits of all programs, accounts and financial transactions maintained in City-Parish departments and agencies; assists with recruitment and selection of staff; trains new employees. Participates in establishing procedures used in conducting internal financial and compliance audits of City-Parish departments and agencies and revenue audits of selected taxpayers; confers with department heads to analyze and recommend revisions in financial systems. Conducts or supervises the performance of special projects; supervises audits of unusual scope, sensitivity and complexity. Supervises subordinate auditors and reviews completed audit reports, time sheets, expense reports, correspondence, etc., for compliance with accepted accounting methods and prescribed policies and procedures. Reviews all sales and use tax audits performed by the Auditing Division; reviews all internal audits performed by the Auditing Division. Supervises the Audit Research and Selection Section; supervises personal computer applications. Assists external auditors in audits of City-Parish government. Gives verbal reports to the Audit Committee on a quarterly basis. Represents the City-Parish at sales tax administrative hearings; represents the City-Parish when subpoenaed to appear in court or before authoritative boards. Knowledge of auditing procedures and accounting principles as applied to governmental accounting, commercial accounts, and auditing tax purposes. Knowledge of modern office practices, procedures, equipment and standard clerical techniques as applied to municipal and tax accounting systems. Knowledge of all ordinances and resolutions relating to the operation of the municipal accounting system. Knowledge of tax laws, regulations, procedures, and the processes by which they are enforced and delinquent taxes collected. Knowledge of the principles and theory of sales, use and occupational license taxes. Knowledge of basic mathematics and statistics used in accounting and auditing work. Skill in the operation and care of calculators, computers, and other office machines used in connection with auditing work. Ability to perform independent audits of a standard set of commercial or municipal accounts under circumstances requiring the utmost discretion and tact. Ability to prepare complete and accurate audit reports, to perform detailed work involving written or numeric data, and to make arithmetic calculations rapidly and accurately. Ability to express ideas clearly and concisely, orally and in writing, to groups and to individuals, and considerable knowledge of business English for preparing narrative reports. Ability to establish and maintain effective working relationships with the public, City-Parish employees, and officials, and to exercise initiative and judgment in difficult situations. Ability to make decisions, recognizing precedents and practices and to use resourcefulness and tact in meeting problems. Ability to make assignments and supervise subordinate employees effectively. Ability to thoroughly review audits. Ability to use a computer for word processing and spreadsheet applications. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS

EDUCATION AND EXPERIENCE: Bachelor�s degree with at least twenty-four semester (thirty-six quarter) hours of a university professional accounting curriculum or Master�s degree with at least twenty-one semester (thirty-one and a half quarter) hours of a university professional accounting curriculum, and six years professional level experience in auditing (accounting, budgeting, revenue collection, etc.), including two years supervisory experience (may include budget or project supervision).

SUBSTITUTIONS: Equivalent higher education in accounting may substitute for work experience; CPA may substitute for one year of work experience.

CERTIFICATIONS/LICENSES: Must possess a valid Louisiana driver�s license.

OTHER JOB ASPECTS: Availability of and ability to drive a private motor vehicle during working hours.

SELECTIVE CERTIFICATION

Finance promotional only.

EXAMINATION

Score derived from application grading.

APPLICATION NOTE

Applications should detail types of records and reports developed, maintained and/or audited, analysis and budgeting functions performed, rules and regulations applied, data interpreted, supervisory functions and other such specifics.

ASSISTANT PUBLIC WORKS SUPERINTENDENT

DPW - Bridge and Canal South

Jul. 02 - Jul. 09, 2009

Thursday 12 Noon - Thursday 5 pm

GENERAL DESCRIPTION

Under the general direction of an administrative superior, performs responsible administrative and supervisory work in assisting in the direction of a major public works field division. Employees in this class must exercise considerable independent judgment and discretion in carrying out their responsibilities, and may be on 24-hour call for emergency situations. Performs other work as requested.

ESSENTIAL WORK TASKS

Assists in the planning, organizing, supervising and inspecting of the work of a large number of skilled, semiskilled and unskilled personnel, crews and supervisors engaged in street, road, bridge, canal, drainage, sewer, right-of-way, and other public works maintenance, repair and construction activities. Supervises the work of a group of employees engaged in the disposal of solid waste as established by the DEQ and EPA guidelines. Reviews the work of subordinate supervisors and advises them on policies, procedures, practices and problems of an unusual nature. Receives, analyzes and remedies or rejects complaints and requests of contractors, property owners and the public. Instructs public works supervisors in safety procedures, supervisory techniques, and in operational and maintenance methods, practices and policies. Makes cost and material estimates; assists in preparing budget requests; supervises the maintenance of necessary records and the making of required reports. Acts as individual superintendent during absences of that person. Keeps records of accidents and injuries occurring on the job.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of the methods, practices and equipment used in a variety of public works maintenance, construction, repair and operational activities. Knowledge of the occupational hazards involved and the safety precautions necessary to the safe conduct of heavy manual work and equipment operation. Knowledge of engineering maps and records. Knowledge of the DEQ and EPA guidelines. Ability to plan, organize, supervise and coordinate the work of a large number of workers and crews through subordinate supervisors. Ability to establish and maintain effective working relationships with other employees, subordinates and the public contacted in the course of the work. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS

EDUCATION AND EXPERIENCE: High school diploma, GED, or equivalent certificate of competency, and four years experience in public works construction, maintenance, operational or solid waste activities, including one year supervisory experience.

SUBSTITUTIONS: Any equivalent combination of education and experience.

CERTIFICATIONS/LICENSES: Some positions of this class may require attainment of a Class IV Wastewater Collection Certificate issued by the Louisiana State Department of Health.

Some positions of this class may require at the time of application, possession of a valid Louisiana driver�s license or a Commercial Driver's License (CDL) Class A, B, or C with appropriate endorsements.

OTHER JOB ASPECTS: None.

SELECTIVE CERTIFICATION

DPW promotional only.

EXAMINATION

Maintenance Worker Supervisor exam required. Written examinations are available on most Tuesdays, 8:00 -8:30 am, check-in. Thursdays, *12:00 - 12:30 pm, and Fridays, (for current openings only) 8:00 - 8:30 am check-in. Please call Human Resources Recruiting and Examination at 389-3132 to confirm testing dates and times. Test check-in is on a first come-first served basis. There are occasions where the test room is filled to capacity and applicants are asked to return on another day for testing. *Where written exam volume is expected to be high, check-in of applicants will begin prior to noon in order to complete the check-in process prior to the required 12:30 cut-off time.

APPLICATION NOTE

Please include details of your prior experience such as specific duties performed, level of experience, types of tools, equipment and machines used, supervisory duties, types of projects worked on and other details that will help us have a clear picture of what you did. For example, did you operate a stump grinder and climb trees with spurs and ropes? Did you have to maintain the equipment you operated? Did you oversee certain projects? Were you responsible for any work reports, personnel reports or other paperwork? Please provide a valid driver's license at the time of application.

CHIEF AUDITOR

Finance -Revenue Auditing Division

Jul. 02 - Jul. 09, 2009

Thursday 12:00 Noon - Thursday 5:00 pm

GENERAL DESCRIPTION

Under the direction of the Auditing Manager and Assistant Auditing Manager, performs responsible professional supervisory and administrative auditing work in determining liability for municipal taxes and in auditing internal City-Parish financial records and operations. Work involves planning, directing and supervising the activities of a section of professional and clerical employees engaged in verifying returns of businesses for sales, use, occupation and other tax purposes, determining the liability of taxpayers, performing complete and detailed audits of all accounts and financial transactions in City-Parish departments and agencies, as well as assisting in the formulation of major policy decisions. Supervision is exercised over auditors through assignment of duties and review of work completed. Work is performed with relative independence in accordance with established policies, rules and regulations and requires the use of discretion and tact, usually under circumstances in which cooperation must be secured through good will rather than legal authority. Work is reviewed through observation, consultation and monthly reports. Performs other work as requested.

ESSENTIAL WORK TASKS

Supervises or conducts complex independent audits of journals, ledgers, invoices, bank statements, and other financial documents and records of taxpayers to verify the accuracy of sales, use, gross receipt, occupational license and other returns filed under the municipal tax law ordinances. Supervises or conducts complex internal audits of all programs, accounts and financial transactions maintained in City-Parish departments and agencies; reviews and analyzes departmental operations and programs for accomplishment of established objectives and goals; determines compliance with policies, plans, procedures, laws, and regulations. Determines amounts of any additional liability; formulates opinions and recommendations from financial evaluations; prepares written reports of findings. Assists in the selection of tax audits and coordinates audit selection research if requested; assists with the assignment of audits to subordinate auditors engaged in audits of City-Parish taxpayers and internal audits of City-Parish finances. Assists subordinate auditors with scheduling audits of selected taxpayers and City-Parish departments and agencies; when necessary, trains subordinate auditors, reviews audit reports for compliance and issues final reports; coordinates out-of-town audit assignments. Assists external auditors in audits of City-Parish government; provides technical assistance to City-Parish departments and agencies in establishing financial, system and operational controls. Conducts or supervises the performance of special projects; prepares special financial and statistical statements and reports. Writes and edits professional audit reports detailing audit procedures, findings and conclusions; confers with department heads about audit findings and makes recommendations to resolve issues and ensure corrective action.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of auditing procedures and accounting principles as applied to governmental accounting, commercial accounts, and auditing for tax purposes. Knowledge of modern office practices, procedures, equipment and standard clerical techniques as applied to municipal and tax accounting systems. Knowledge of all ordinances and resolutions relating to the operation of the municipal accounting system. Knowledge of tax laws, regulations, procedures and the processes by which they are enforced and delinquent taxes collected. Knowledge of the principles and theory of sales, use and occupational license taxes. Skill in the operation and care of calculators, computers, and other office machines used in connection with auditing work. Ability to make independent audits of a standard set of commercial or municipal accounts under circumstances requiring the utmost discretion and tact. Ability to prepare complete and accurate audit reports, thoroughly review audits, perform detailed work involving written or numeric data, and make arithmetic calculations rapidly and accurately. Ability to establish and maintain effective working relationships with the public, City-Parish employees, and officials, and to exercise initiative and judgment in difficult situations. Ability to make decisions, recognizing precedents and practices and to use resourcefulness and tact in meeting problems. Ability to make assignments and effectively supervise subordinate employees. Ability to express ideas clearly and concisely, orally and in writing. Ability to use a computer for word processing and spreadsheet applications. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS

EDUCATION AND EXPERIENCE: Bachelor�s degree with at least twenty-four semester (thirty-six quarter) hours of a university professional accounting curriculum or Master�s degree with at least twenty-one semester (thirty-one and a half quarter) hours of a university professional accounting curriculum, and four years professional level experience in auditing (accounting, budgeting, revenue collection, etc.).

SUBSTITUTIONS: Equivalent higher education in accounting may substitute for work experience; CPA may substitute for one year of work experience.

CERTIFICATIONS/LICENSES: Must possess a valid Louisiana driver�s license.

OTHER JOB ASPECTS: Availability of and ability to drive a private motor vehicle during working hours.

Must be able to perform out-of-town audits for consecutive two-week periods when requested by supervisors

SELECTIVE CERTIFICATION

Finance Department promotional only

EXAMINATION

Score derived from application grading.

APPLICATION NOTE

ENGINEERING AIDE I

DPW - Inspections

Jul. 02 - Jul. 09, 2009

Thursday 12 Noon - Thursday 5 pm

GENERAL DESCRIPTION

Under the general supervision of a departmental supervisor, performs technical, sub-professional engineering work. Work may involve working on a survey crew; issuing permits and/or house numbers; maintaining accurate maps of streets, rights of way, water mains, sewers, sidewalks, setting up traffic counters. Work is assigned orally or in writing, and is reviewed daily through personal observation. Performs other work as requested.

ESSENTIAL WORK TASKS

Serves on a survey crew; gathers data; completes field notes; locates property and lot lines; references permanent markers. Maintains records specific to area of assignment; researches files; responds to inquiries whether in person or by telephone. Reviews maps; prepares and updates maps and notes; draws rights of way, sidewalks, and streets. Delivers plans, specifications, deposits, receipts, and related materials; runs errands for area of assignment. Operates and maintains equipment necessary to task assigned. Reviews construction plans; issues permits; analyzes conveyance records.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of the principles, procedures, methods and techniques of drafting. Knowledge of algebra, plane geometry, or trigonometry. Knowledge of principles, procedures, and practices of engineering. Knowledge of principles, procedures and practices of surveying. Skill in the safe operation of a light motor vehicle. Skill in the operation of modern survey equipment. Skill in the operation of modern office equipment such as, the telephone, typewriter, calculator, copier, blueprint maker, microfilm reader and printer, computer terminal and related peripherals. Ability to establish and maintain effective working relationships with others. Ability to physically perform the task assigned. Ability to deal with the public with tact and courtesy at all times. Ability to make decisions within established guidelines. Ability to perform precise survey work. Ability to make engineering computations accurately. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS

EDUCATION AND EXPERIENCE: High school diploma, GED, or equivalent certificate of competency, supplemented by vocational or trade school courses in drafting, and two years sub-professional engineering/ architectural/construction experience (such as drafting, surveying, inspecting, etc.).

SUBSTITUTIONS: Any equivalent combination of education and experience.

CERTIFICATIONS/LICENSES: Possession of a valid Louisiana driver's license at the time of appointment.

OTHER JOB ASPECTS: None.

SELECTIVE CERTIFICATION

DPW promotional only. Experience in plat and plan review, experience working with the Unified Development Code and management of subdivision engineering database.

EXAMINATION

Score derived from application grading.

APPLICATION NOTE

Please detail all relevant experience on application such as projects designed and/or managed, inspections conducted, data analyzed and reported, technology used, etc.

HEAVY EQUIPMENT OPERATOR

DPW - Street Maintenance South

Jul. 02 - Jul. 09, 2009

Thursday 12 Noon - Thursday 5 pm

GENERAL DESCRIPTION

Under the direction of a higher classification, performs highly skilled work in the operation of large heavy duty equipment as listed on the City-Parish's official Equipment Operator Equipment List and other related heavy equipment. Work involves responsibility for the safe operation of large heavy duty equipment used in public works construction and maintenance. Work may also involve the operation of a variety of light, specialized and medium equipment on an incidental basis. Employees in this class operate draglines, motor graders, gradalls, front-end loaders, street sweepers, and other pieces of large heavy duty equipment on a regular assignment. Employees are responsible for operating such equipment properly. Some positions in this classification may be on 24-hour call out for emergency situations. Close supervision may be exercised over a crew of workers as assigned. Performs other work as requested.

ESSENTIAL WORK TASKS

Operates on a regular basis one or more pieces of large heavy duty equipment, such as dragline, bulldozer, gradall, scraper, prentice loader, or other equipment as outlined in the official Equipment Operator Equipment List. Maintains refuse at the City-Parish landfill by pushing it to the proper area at the proper grade; covers refuse with the proper thickness of dirt to prevent odors. Digs new ditches and canals, cleans existing ditches and canals, lays pipe to ensure proper drainage and to prevent flooding. Builds and repairs fences. Maintains heavy equipment by washing and cleaning, changing belts, hoses, oil and oil filters, and performing any other minor repairs; more complex repairs are referred to mechanics at Central Garage. Maintains interstate and boulevard medians by cutting grass, weed eating, and pruning trees and bushes. Removes large debris not picked up by garbage men, such as large branches, limbs and large household items discarded by the public.

Maintains City-Parish roads, streets, and curbs to allow for safe travel by the public. May supervise a crew of workers engaged in maintenance and construction activities, or as assigned. May include the operation of a variety of light, specialized and medium automotive equipment on an incidental basis.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of the principles and practices of operating and servicing specialized construction and maintenance equipment. Knowledge of the applicable traffic laws and regulations governing automotive equipment operations. Knowledge of the work hazards and applicable safety precautions associated with assigned equipment and operation. Skill in the operation of assigned equipment. Ability to detect needed repairs and to make necessary operational adjustments. Ability to perform strenuous manual labor for extended periods, often under unfavorable weather and working conditions. Ability to establish and maintain effective working relationships with others. Ability to understand and effectively carry out oral and written instructions. Ability to effectively supervise subordinates as assigned. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS

EDUCATION AND EXPERIENCE: Ability to read and write, and three years experience in operating large heavy duty equipment.

SUBSTITUTIONS: Any equivalent combination of education and experience.

CERTIFICATIONS/LICENSES: Some positions of this class may require at the time of application, possession of a valid Louisiana driver�s license or a Commercial Driver's license (CDL) Class A, B, or C with appropriate endorsements.

OTHER JOB ASPECTS: For security reasons, as per TSA provision 1542; all applicant/employees of the Greater Baton Rouge Airport District who have access to restricted areas will be required to have a ten (10) year criminal background check to the extent allowable by the law. Employees found to have an excessive criminal record or other misrepresentations of employment will not be eligible for employment.

SELECTIVE CERTIFICATION

DPW promotional only. Must have experience in operating asphalt spreader, gradall, backhoe and driving dump truck. CDL required. Must have street maintenance experience,

In order to be considered as having the required selective certification experience, applicants must have at least 6 months full time experience performing the selective certification duties.

EXAMINATION

Heavy Equipment Operator Examination required. Written examinations are available on most Tuesdays, 8:00 -8:30 am, check-in. Thursdays, *12:00 - 12:30 pm, and Fridays, (for current openings only) 8:00 - 8:30 am check-in. Please call Human Resources Recruiting and Examination at 389-3132 to confirm testing dates and times. Test check-in is on a first come-first served basis. There are occasions where the test room is filled to capacity and applicants are asked to return on another day for testing. *Where written exam volume is expected to be high, check-in of applicants will begin prior to noon in order to complete the check-in process prior to the required 12:30 cut-off time.

APPLICATION NOTE

Please include details of you prior experience such as specific duties performed, level of experience, types of tools, equipment and machines used, supervisory duties, types of projects worked on and other details that will help HR make a thorough evaluation of your prior experience. For example, did you operate a Menzi Muck to clean out ditches?

LEGAL SECRETARY

City Court - Administration

Jul. 02 - Jul. 09, 2009

Thursday 12 noon - Thursday 5 pm

GENERAL DESCRIPTION

Under the general direction of a City Court Judge or an Attorney(s), performs secretarial work of a complex nature that includes typing and handling papers and correspondence of a legal nature, such as warrants, summonses, complaints, indictments, motions, subpoenas, and papers for filing and serving. Employees of this classification should be familiar with legal terminology, legal format and legal forms. Independent judgment is exercised in the performance of assigned duties and incumbents are sometimes required to assist higher level employees in the courtroom or office. Performs other work as requested.

ESSENTIAL WORK TASKS

Performs secretarial work of a complex nature which includes typing and handling papers and correspondence of a legal nature, such as warrants, summonses, complaints, indictments, motions, subpoenas, and papers for filing and serving. Acts as secretary to a judge or attorney(s); supervises the operation of the office and all related duties including preparation of correspondence, filing, ordering supplies, and answering and screening incoming telephone calls. May prepare and type legal documents including ordinances, resolutions, judgments, verbatim court transcripts, commitments, case appeals, orders and other court ordered actions; maintains related statistical reports; issues and recalls bench warrants as ordered by the Court. May prepare court dockets by assigning court dates; obtains records prior to court and prepares necessary documents for court docket. May review law journals and other legal publications to identify court decisions pertinent to pending cases and submit articles to company officials. Composes and prepares budget supplements and routine correspondence; proofreads legal documents. Arranges appointments and meetings. Answers telephone calls, provides information and accurately handles and receives information; processes public records requests. Establishes and maintains a variety of files and records. Takes and transcribes notes and dictation. May maintain a calendar for the Judge or attorney(s) and assures that complete information is available for all matters. May do accounting and billing work.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of legal terminology and legal format. Knowledge of court procedures and processes. Knowledge of modern office practices, procedures and clerical techniques. Skill in the operation and care of modern office equipment such as typewriters, computer terminals and associated equipment. Ability to make responsible decisions in accordance with established policies and procedures. Ability to accurately record court proceedings at a reasonable rate of speed. Ability to maintain confidentiality of records. Ability to establish and maintain effective working relationships with superiors, co-workers and the general public. Ability to type 50 words per minute. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS

EDUCATION AND EXPERIENCE: High school diploma, GED, or equivalent certificate of competency, and four years experience in legal secretary capacity.

SUBSTITUTIONS: Any equivalent combination of education and experience.

CERTIFICATIONS/LICENSES: None.

OTHER JOB ASPECTS: Selected positions may require passing a typing (50 words per minute), word processing, spreadsheet and/or other computer skill test(s).

SELECTIVE CERTIFICATION

City Court promotional only.

EXAMINATION

Advanced Legal Series Exam required. Written examinations are available on most Tuesdays, 8:00 -8:30 am, check-in. Thursdays, *12:00 - 12:30 pm, and Fridays, (for current openings only) 8:00 - 8:30 am check-in. Please call Human Resources Recruiting and Examination at 389-3132 to confirm testing dates and times. Test check-in is on a first come-first served basis. There are occasions where the test room is filled to capacity and applicants are asked to return on another day for testing. *Where written exam volume is expected to be high, check-in of applicants will begin prior to noon in order to complete the check-in process prior to the required 12:30 cut-off time.

APPLICATION NOTE

Please include in your job descriptions detailed information such as software packages used, legal documents used or produced, research performed, court functions performed, decisions made, supervisory duties, etc.

LEGAL SPECIALIST

Parish Attorney - City Prosecutor

Jul. 02 - Jul. 09, 2009

Thursday 12 Noon - Thursday 5 pm

2 vacancies

GENERAL DESCRIPTION

Under the direction of a higher classification, performs responsible clerical work involving duties of a legal nature. Work may involve preparing and processing court records including accepting and recording traffic fines, issuing and recalling bench warrants and reassigning court dates. Employees of this classification should be familiar with legal terminology, legal format and legal forms. Independent judgment is exercised in the performance of assigned duties and incumbents are sometimes required to assist higher level employees in the courtroom or office. Performs other work as requested.

ESSENTIAL WORK TASKS

Advises traffic violators of procedures, alternatives and charges; accepts and records fines according to a fine schedule; issues and recalls bench warrants; forwards violators to proper location for assistance. Reassigns court dates on traffic violations according to the schedule of officers assigned court dates; obtains records prior to court and arranges in order of dockets. Prepares verification of court appearance for defendants; locates and forwards files to court; prepares arraignment files. Provides information to attorneys and the general public on court procedures. Provides assistance to Senior Legal Specialists as needed in courtroom or Judges' office. Provides assistance in preparation of court dockets for incarcerated defendants; scheduling appearance of incarcerated defendants; and typing commitments. May rotate to different divisions periodically. May be deputized in order to administer oaths to witnesses in accordance with the law.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of legal terminology and legal format. Knowledge of court procedures and processes. Knowledge of modern office practices, procedures and clerical techniques. Skill in the operation and care of modern office equipment such as typewriters, computer terminals and associated equipment. Ability to make responsible decisions in accordance with established policies and procedures. Ability to accurately record court proceedings at a reasonable rate of speed. Ability to maintain confidentiality of records. Ability to establish and maintain effective working relationships with superiors, co-workers and the general public. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS

EDUCATION AND EXPERIENCE: High school diploma, GED, or equivalent certificate of competency, and three years experience in progressively responsible clerical duties of a legal nature.

SUBSTITUTIONS: Any equivalent combination of education and experience.

CERTIFICATIONS/LICENSES: None.

OTHER JOB ASPECTS: Selected positions may require passing a typing (45 words per minute), word processing, spreadsheet and/or other computer skill test(s).

SELECTIVE CERTIFICATION

Parish Attorney promotional only.

EXAMINATION

Legal Clerical Series Exam required. Written examinations are available on most Tuesdays, 8:00 -8:30 am, check-in. Thursdays, *12:00 - 12:30 pm, and Fridays, (for current openings only) 8:00 - 8:30 am check-in. Please call Human Resources Recruiting and Examination at 389-3132 to confirm testing dates and times. Test check-in is on a first come-first served basis. There are occasions where the test room is filled to capacity and applicants are asked to return on another day for testing. *Where written exam volume is expected to be high, check-in of applicants will begin prior to noon in order to complete the check-in process prior to the required 12:30 cut-off time.

APPLICATION NOTE

MAINTENANCE WORKER SUPERVISOR I

DPW - Street Maintenance South

Jul. 02 - Jul. 09, 2009

Thursday 12 Noon - Thursday 5 pm

GENERAL DESCRIPTION

Under the direction of a higher classification, performs responsible supervisory work in the construction, maintenance, repair or operation of municipal public works facilities. Work involves supervising the work of one or more crews engaged in the performance of varied public works activities. Some positions in this classification may be on 24-hour call out for emergency situations. Work is assigned orally and in writing and is reviewed while in progress and upon completion. Performs other work as requested.

ESSENTIAL WORK TASKS

Plans, organizes and supervises the work of one or more crews consisting of unskilled, semiskilled and skilled workers and equipment operators engaged in building, repairing and maintaining roads, streets, drains, ditches, bridges, culverts, sewers, and other public works facilities and equipment on a routine basis. Plans, organizes and supervises the work of sign crews in the installation, removal and replacement of traffic control signs. Supervises the work of a group of employees engaged in tree trimming and removal; building and repairing fences; cutting and maintaining ditches, canals, boulevards, interstates, etc.; and picking up litter along roadways.

Supervises the work of a crew of employees in sanding overpasses and bridges when iced over; sanding oil spills when required; and supplying sand bags for high water when necessary.

Makes daily check of equipment to ensure proper working condition and for repair if needed.

Receives, answers and remedies citizen complaints regarding a variety of maintenance problems; keeps necessary records and prepares required reports. Plans, organizes and participates in the work of a group of operators engaged in sweeping streets and roads. Checks and marks water, gas, electrical, telephone and cable lines when construction is being done to prevent disconnection.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of the materials, methods, techniques, tools, and equipment used in street, road, bridge, sewer, drainage, tree trimming and removal, building and allied construction, maintenance and repair work. Knowledge of the occupational hazards involved and the safety precautions necessary to the safe conduct of heavy manual work and equipment operation. Knowledge of the trades and of automotive equipment and its operation and maintenance. Knowledge of engineering maps and records. Ability to plan, organize and supervise a group of subordinates in a manner conducive to full performance and high morale. Ability to make decisions recognizing established precedents and practices, and to use resourcefulness in meeting new problems. Ability to establish and maintain effective working relationships with other employees, subordinates and the general public contacted in the course of the work. Ability to understand and follow oral and written instructions and to work from sketches and plans. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS

EDUCATION AND EXPERIENCE: High school diploma, GED or equivalent certificate of competency, and two years experience in public works construction, maintenance, or operational activities.

SUBSTITUTIONS: Any equivalent combination of education and experience.

CERTIFICATIONS/LICENSES: Some positions of this class may require at the time of application, possession of a valid Louisiana driver�s license or a Commercial Driver's License (CDL) Class A, B, or C with appropriate endorsements.

Some positions of this class may require attainment of a Class IV Wastewater Collection Certification issued by the Louisiana Department of Health.

OTHER JOB ASPECTS: None.

SELECTIVE CERTIFICATION

DPW promotional only; CDL required. Must have experience in asphalt repairs and operating pothole patcher, concrete saw and driving dump truck. Must have street maintenance experience.

In order to be considered as having the required selective certification experience, applicants must have at least 6 months full time experience performing the selective certification duties.

EXAMINATION

Maintenance Worker Supervisor I Exam required. Written examinations are available on most Tuesdays, 8:00 -8:30 am, check-in. Thursdays, *12:00 - 12:30 pm, and Fridays, (for current openings only) 8:00 - 8:30 am check-in. Please call Human Resources Recruiting and Examination at 389-3132 to confirm testing dates and times. Test check-in is on a first come-first served basis. There are occasions where the test room is filled to capacity and applicants are asked to return on another day for testing. *Where written exam volume is expected to be high, check-in of applicants will begin prior to noon in order to complete the check-in process prior to the required 12:30 cut-off time.

APPLICATION NOTE

Please include details of your prior experience such as specific duties performed, level of experience, types of tools, equipment and machines used, supervisory duties, types of projects worked on and other details that will help us have a clear picture of what you did. For example, did you operate a stump grinder and climb trees with spurs and ropes? Did you have to maintain the equipment you operated? A completed equipment sheet is required with your employment application. Please provide valid driver's license at the time of application.

SENIOR LEGAL SPECIALIST

Parish Attorney-City Prosecutor

Jul. 02 - Jul. 09, 2009

Thursday 12 noon - Thursday 5 pm

GENERAL DESCRIPTION

Under the direction of a higher classification, performs highly responsible administrative and clerical work involving complex work methods and specialized duties of a legal nature. Work may involve preparation and processing of court records including court dockets and court orders. Work may also involve transcription of City and Parish Council minutes as well as verbatim recording of court proceedings. Employees of this classification should be familiar with legal terminology, legal format, and legal forms. Incumbents perform work independently and may exercise supervision over lower level classifications. Performs other work as requested.

ESSENTIAL WORK TASKS

Makes minute notations of dispositions; takes minutes in courtroom and of all official meetings of City and Parish Councils, other assigned committees, commissions and bodies; compiles data and necessary papers for appealed cases. Prepares court dockets by assigning court dates; obtains records prior to court and prepares necessary documents for court docket; schedules appearance of incarcerated defendants; prepares affidavits, arraignments, ordinances, resolutions and witness lists. Takes and transcribes legal dictation concerning orders for support, stipulations, interrogations, hearings, pleadings, reports, court orders, motions, briefs and opinions. Prepares and types legal documents including judgments, verbatim court transcripts, commitments, case appeals, orders and other court ordered actions; maintains related statistical reports; issues and recalls bench warrants as ordered by the Court. Interviews and screens callers on matters relative to Council activities; provides information to attorneys, department heads, other court personnel and the public regarding court policies, procedures and status of cases. Advises traffic/criminal violators of procedures, alternatives and charges; accepts and records fines; processes jail money received from booking desk.Supervises the operation of the office and all related duties including preparation of correspondence, filing, ordering supplies, and answering and screening incoming telephone calls. Supervises and trains lower level Legal Specialists and clerical personnel. May be deputized in order to administer oath to witnesses in accordance with the law.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of legal terminology and legal format; knowledge of business English, spelling, arithmetic and punctuation. Knowledge of court processes and procedures. Knowledge of the organizational structure and administrative processes of municipal government including Council procedures. Skill in taking and transcribing legal dictation, and in the operation and care of modern office equipment such as typewriters, computer terminals and associated equipment. Ability to make responsible decisions in accordance with established policies and procedures. Ability to accurately record court proceedings at a reasonable rate of speed. Ability to keep complex, confidential records and to prepare periodic reports. Ability to plan, modify and carry out responsible and complex clerical, legal and administrative procedures. Ability to establish and maintain effective working relationships with superiors, attorneys, officials, coworkers, subordinates, and the public. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.

MINIMUM REQUIREMENTS

EDUCATION AND EXPERIENCE: High school diploma, GED, or equivalent certificate of competency, and four years experience in progressively responsible clerical duties of a legal nature.

SUBSTITUTIONS: Any equivalent combination of education and experience.

CERTIFICATIONS/LICENSES: None.

OTHER JOB ASPECTS: Selected positions may require passing a typing (45 words per minute), word processing, spreadsheet and/or other computer skill test(s).

SELECTIVE CERTIFICATION

Parish Attorney promotional only.

EXAMINATION

Advanced Legal Series Exam required. Written examinations are available on most Tuesdays, 8:00 - 8:30 am check-in, Thursdays, 12:00 - 12:30 pm check-in and Fridays (make-up test for current openings only), 8:00-8:30 am check-in. Please contact the Recruitment and Examination staff at 389-3132 to confirm test dates and times.

APPLICATION NOTE