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Records Supervisor
 
JOB CODE:110645
 
PAY GRADE:1140
 
SALARY RANGE:$27,282 - $37,765
 
LOCATION OF WORK
Police Department
 
GENERAL DESCRIPTION
Under the direction of a departmental supervisor, performs supervisory work in the safeguarding and maintenance of City-Parish Police Department records. Work involves the proper processing, storage, and retrieval of traffic citations, accident reports, the maintenance of accurate street code listing, and civil service employee listing. Work also involves the supervision of clerical and technical staff and the use of independent judgment. Work is reviewed through conferences, written reports, and for results obtained. Performs other work as requested.
 
ESSENTIAL WORK TASKS
Assists in directing, training, and evaluating clerical and technical support staff; participates in the hiring process; trains personnel; participates in disciplinary actions. Acts in the absence of supervisor; sign rosters, correspondence, requisitions, and finance reports in absence of supervisor; represents Traffic Records at staff meetings. Responds to inquiries whether in person, by telephone, or written correspondence; makes procedural changes as needed; conducts research of microfilm records. Verifies accuracy of correspondence, accident reports. Prepares statistical reports on traffic citations and accident reports monthly and annually. Assigns code numbers to new streets; oversees the updating of the street code list; distributes copies. Maintains Civil Service list of employees; makes changes; oversees the updating; distributes copies. Assists in the preparation of the annual budget for division; administers approved budget; orders supplies and equipment; completes specifications; prices, prepares requisitions for approval.
 
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of all applicable federal, state, and local laws, ordinances, rules, and regulations regarding the maintenance and storage of traffic records. Knowledge of state and local traffic ordinances. Knowledge of data processing principles, practices, and procedures. Knowledge of modern supervisory methods and techniques. Knowledge of governmental budgetary process. Skill in the operation of modern office equipment, such as, the telephone, typewriter, calculator, copier, microfilm reader and printer, computer terminal and related peripherals. Ability to plan, direct, train, and evaluate a technical and clerical support staff. Ability to establish and maintain effective working relationships with coworkers, subordinates, superiors, and the public. Ability to communicate clearly in writing and orally. Ability to conduct research. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
 
MINIMUM REQUIREMENTS
EDUCATIONAL AND EXPERIENCE
High school diploma, GED, or equivalent certificate of competency; supplemented by business administration courses, and three years progressively responsible work experience in the area of records management.
 
SUBSTITUTIONS
Any equivalent combination of education and experience.
 
CERTIFICATIONS/LICENSES
None.
 
OTHER JOB ASPECTS
None.
 
NOTE:
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related or a logical assignment to the job.