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Legal Secretary
 
JOB CODE:110470
 
PAY GRADE:1160
 
SALARY RANGE:$30,079 - $41,636
 
LOCATION OF WORK
Various City-Parish Departments
 
GENERAL DESCRIPTION
Under the general direction of a City Court Judge, Court Administrator, or an Attorney(s), performs secretarial work of a complex nature that includes typing and handling papers and correspondence of legal nature, such as warrants, summonses, complaints, indictments, motions, subpoenas, and papers for filing and serving. Employees of this classification should be familiar with legal terminology, legal format and legal forms. Independent judgment is exercised in the performance of assigned duties and incumbents are sometimes required to assist higher level employees in the courtroom or office. Performs other work as requested.
 
ESSENTIAL WORK TASKS
Performs secretarial work of a complex nature which includes typing and handling papers and correspondence of a legal nature, such as warrants, summonses, complaints, indictments, motions, subpoenas, and papers for filing and serving. Acts as secretary to a judge or attorney(s); supervises the operation of the office and all related duties including preparation of correspondence, filing, ordering supplies, and answering and screening incoming telephone calls. May prepare and type legal documents including ordinances, resolutions, judgments, verbatim court transcripts, commitments, case appeals, orders and other court ordered actions; maintains related statistical reports; issues and recalls bench warrants as ordered by the Court. Makes a verbatim record of court proceedings on PC based digital recording system; arranges for the production of and prepares written transcripts; prepares case records to be lodged with the Appellate Court; catalogues CD tapes, recordings, and log notes and maintains their storage. May prepare court dockets by assigning court dates; obtains records prior to court and prepares necessary documents for court docket. May review law journals and other legal publications to identify court decisions pertinent to pending cases and submit articles to company officials. Composes and prepares budget supplements and routine correspondence; proofreads legal documents. Arranges appointments and meetings. Answers telephone calls, provides information and accurately handles and receives information; processes public records requests. Establishes and maintains a variety of files and records. Takes and transcribes notes and dictation. May maintain a calendar for the Judge or attorney(s) and assures that complete information is available for all matters. May do accounting and billing work.
 
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of legal terminology and legal format. Knowledge of court procedures and processes. Knowledge of modern office practices, procedures and clerical techniques. Skill in the operation and care of modern office equipment such as computer terminals and associated equipment. Ability to make responsible decisions in accordance with established policies and procedures. Ability to accurately record court proceedings at a reasonable rate of speed. Ability to maintain confidentiality of records. Ability to establish and maintain effective working relationships with superiors, co-workers and the general public. Ability to type 50 words per minute. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
 
MINIMUM REQUIREMENTS
EDUCATIONAL AND EXPERIENCE
High school diploma, GED, or equivalent certificate of competency, and four years experience performing legal secretary duties.
 
SUBSTITUTIONS
Any equivalent combination of education and experience.
 
CERTIFICATIONS/LICENSES
Position(s) may require the ability to obtain a Certified Digital Reporter Certificate (CDR).
 
OTHER JOB ASPECTS
Position(s) may require passing a typing (50 words per minute), word processing, spreadsheet and/or other computer skill test(s).
 
NOTE:
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related or a logical assignment to the job.