|Purchasing Analyst I|
|JOB CODE:||106240 |
|SALARY RANGE:||$30,079 - $41,636|
|LOCATION OF WORK|
|Under close supervision of the direction of the Assistant Purchasing Director and the Purchasing Director, performs technical work in the large scale purchasing of a wide variety of supplies, materials and equipment in the centralized purchasing program of the City-Parish government. Work involves soliciting, awarding, managing and auditing one time and annual contract purchases for a wide variety of commodities. Processes solicitations for goods or services exceeding the delegated authority of City-Parish and vendor community, relative to assigned special projects/programs (i.e. procurement card program, DBE vendor program, etc.) and procurement related activities, submitting actions for review and approval. Employees of this class perform varied duties with some independence and others with the presence of close supervision of all performance of duties. Work is reviewed through observation of results obtained. Differs from Purchasing Analyst II responsibilities by degree of close supervision required, complexity of procurement processes/activities and independent interaction with department and vendor personnel. Performs other work as requested.|
|ESSENTIAL WORK TASKS|
|Develops, negotiates, awards and manages a system of annual City-Parish contracts for the purchase of a wide variety of commodities and ensures compliance with all regulatory requirements.
Purchases supplies services and equipment for all city-parish agencies/departments above their regulatory requirements.
Assists departments to develop technical specifications on purchases for various commodities in order to receive accurate bids from variety of vendors; prepares schedules for advertising and opening bids, analyzes and tabulates results, recommends award to appropriate bidder, and prepares award documents for purchase order or contract development; ensures specifications are not restrictive but adequately describe City-Parish requirements.
Participates in organizes and conducts pre-bid conferences for purposes of fostering competition, gaining both end user and vendor input, explaining bid and contract requirements and correcting possible ambiguities.
Monitors, evaluates and forecasts economic and market conditions to determine proper actions relative to contracts which will best serve the economy and supply needs of City-Parish agencies.
Provides close regulatory supervision over City-Parish agencies/departments by providing direction, training and guidance to administration, department heads and staff in problem resolution concerning contracts or projects and explanations of current procurement laws, policies and procedures.
Reviews department/agency decisions, countersigns decisions, rejects inaccurate decisions and establishes deadlines and priorities associate with procurement and payment voucher documents.
|Serves as primary liaison to user agencies on a daily basis concerning the online purchasing system processing of requisitions, purchase orders and changes orders by providing assistance and recommendations as needed; refers users to others as needed for training, database assistance and communication problems.
Performs audits to ensure compliance with purchasing rules and regulations by reviewing and recommending final approval or disapproval of bids; interprets statutes, rules and regulations,
Functions as inspector by making on site visits to vendor sites and city agencies to investigate problems with goods received and to insure vendors' compliance with product specifications.
Testifies as procurement expert during administrative reviews of vendor protest of solicitations, awards or contract controversies.
Reviews and recommends for approval, emergency and other non-competitive purchases for agencies of the government; prepares change orders for purchase orders.
Maintain a working knowledge of the ever changing La. Statue Title 38 and all rules, regulations, policies, procedures and public bid laws.
Assists with the planning, organizing and conducting of workshops and seminars to inform City-Parish agencies and vendors of procurement laws, policies and procedures.
Responsible for adhering to all safety rules, procedures and practices and use personal protective equipment and devices provided as a condition of employment, if applicable. Also responsible for making safe work practices a part of all operations.
|KNOWLEDGE, SKILLS, AND ABILITIES|
|Knowledge of purchasing methods and procedures.
Knowledge of state and local purchasing laws and regulations.
Knowledge of the sources of supply, local vendors, market and price trends.
Ability to make complex arithmetical calculations accurately and with reasonable speed.
Ability to provide regulatory supervision to the City-Parish departments relative to procurement and procurement related programs/projects.
Ability to establish and maintain effective working relationships with vendors, other employees and the general public.
Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
|EDUCATIONAL AND EXPERIENCE|
|Bachelor's degree, and two years in procurement or other business administration related activities.|
|Master's degree in public administration, business administration, management, finance or accounting may substitute for one (1) year of required experience; or Certification by the Universal Public Purchasing Certification Council (UPPCC) as a Certified Professional Public Buyer (CPPB) or a certified Public Purchasing Officer (CPPO) may be substituted for one year of required experience; or any equivalent combination of education and experience. |
|OTHER JOB ASPECTS|
|The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related or a logical assignment to the job.|