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Medical Records Administrator
 
JOB CODE:110655
 
PAY GRADE:2190
 
SALARY RANGE:$34,820 - $48,199
 
LOCATION OF WORK
Emergency Medical Services
 
GENERAL DESCRIPTION
Under the direction of the Prison Health Care Manager, performs responsible supervisory work in directing the Medical Records Unit of the Parish Prison Medical Services Division. Work involves supervising and evaluating the maintenance, control and storage of all medical, dental and mental health records in accordance with established procedures and/or standards. Work is reviewed through conferences, written reports and for results obtained. Performs other work as requested.
 
ESSENTIAL WORK TASKS
Supervises medical records staff engaged in processing, maintaining, controlling and storing medical records. Ensures medical records are complete, accurate and processed in accordance with established procedures and/or standards. Prepares and maintains various statistical data, records and reports. Searches records and files for data where judgment and discrimination are required in selecting or abstracting material. Process release of information requests assuring presence of proper authorization. Work closely with PHCM on projects, and development of policy and procedures. Interview and recommend hiring of employees.
 
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of all applicable procedures and/or standards regarding the maintenance and storage of medical records. Knowledge of the principles and practices of medical records management and of medical legal aspects of medical records. Knowledge of medical terminology. Knowledge of modern office practices. Skill in the operation of modern office equipment, such as telephones, typewriters, calculator, copier, microfilm needs and printer, computer terminal and related peripherals. Ability to delegate, supervise, train and evaluate the work of subordinates. Ability to communicate clearly, orally and in writing. Ability to maintain files and keep records up-to-date. Ability to establish and maintain effective working relationships with medical staff and superiors, etc. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
 
MINIMUM REQUIREMENTS
EDUCATIONAL AND EXPERIENCE
Bachelor's degree in medical record administration, or graduation from the American Medical Records Association as an Accredited Record Technician, and two years experience maintaining medical records.
 
SUBSTITUTIONS
Any equivalent combination of education and experience.
 
CERTIFICATIONS/LICENSES
Must have a valid Louisiana driver's license at the time of appointment and maintain throughout employment in this classification.
 
OTHER JOB ASPECTS
Must pass a Microsoft Windows proficiency test. For security purposes, all applicants/employees of EMS-Prison Medical Services must obtain and maintain security clearance with the East Baton Rouge Parish Sheriff's Office throughout employment in this classification.
 
NOTE:
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related or a logical assignment to the job.