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Legal Administrative Supervisor
 
JOB CODE:110480
 
PAY GRADE:1170
 
SALARY RANGE:$31,583 - $43,718
 
LOCATION OF WORK
Parish Attorney
 
GENERAL DESCRIPTION
Under the direction of a division head in the Parish Attorney's office, performs advanced legal secretary work that includes supervising clerical, administrative and legal support staff. Employees of this classification must be familiar with legal terminology and have the ability to independently prepare and draft petitions, temporary restraining orders, injunctions, discovery requests and responses, contracts and ordinances. Work may include conducting legal research utilizing computer research methods and coordinating division projects. Work also includes a variety of administrative support tasks that relieves the division head of some administrative duties. Employees must exercise considerable independent judgment and confidentiality. Performs other duties as requested.
 
ESSENTIAL WORK TASKS
Serves as legal secretary to a division head of the Parish Attorney's office. Supervises legal, clerical and other administrative support staff in the division; oversees the functioning of the division of assignment serving as office manager. Performs legal and administrative work of a complex nature; prepares and drafts petitions for damages, subrogation petitions, temporary restraining orders, injunctions, discovery requests and responses, contracts, and ordinances; files and records legal documents. Performs legal research utilizing computer research methods such as Westlaw or Lexis; utilizes conveyance and mortgage records to determine public ownership and to identify potential defendants, etc. Monitors status and progress of all assignments; notifies appropriate staff member to avoid oversight and unscheduled delays; may supervise or complete special projects. May prepare or control the division's budget; monitors expenditure levels; provides fiscal control over expenditure requests. Serves as a liaison between the division head, other City-Parish departments, the Metro Council and the public; coordinates and schedules appointments. Meets with the public and handles legal matters as it relates to the City-Parish. Maintains personnel records; coordinates vacation and other interacting personnel matters.
 
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of legal terminology, legal format, Business English, Spelling and Arithmetic. Knowledge of court procedures and processes. Knowledge of administrative policies and legislative procedures of City-Parish government. Knowledge of department and division policies and procedures. Skill in the use of modern office equipment such as computers, typewriters, calculators, copiers, and associated equipment. Ability to supervise the work of a moderate sized office staff, exercise initiative, independence and sound judgment in accordance with established policies and procedures. Ability to read and understand legal documents, contracts, ordinances and property acquisitions. Ability to perform legal research utilizing computer research methods. Ability to independently draft legal documents such as petitions, injunctions and contracts, etc. Ability to maintain strict confidentiality of records and materials of a sensitive nature. Ability to prepare statistical analysis. Ability to establish and maintain effective working relationships with superiors, co-workers and the general public. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
 
MINIMUM REQUIREMENTS
EDUCATIONAL AND EXPERIENCE
High school diploma, GED, or equivalent certificate of competency, supplemented by courses in business education, and six years legal secretary experience, including two years advanced administrative support experience.
 
SUBSTITUTIONS
Any equivalent combination of education and experience.
 
CERTIFICATIONS/LICENSES
None.
 
OTHER JOB ASPECTS
Position(s) may require passing a typing (50 words per minute), word processing, spreadsheet and/or other computer skill test(s).
 
NOTE:
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related or a logical assignment to the job.