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Purchasing Analyst II
 
Work Location:Purchasing Department
 
Starting Salary:16.2621 Hourly / $33,825 Annual
 
Pay Grade:2180
 
Special Recruiting Rate:
This classification has a special recruiting rate at Step 6 (Starting Salary $39,213 Annually)
 
NOTE:
Applicants using education to qualify for any job MUST submit a copy of their degree or transcript at the time of application. Applicants applying for any position that requires an official certification MUST submit a copy of that certification at the time of application. Applicants MAY use experience as a substitution only if the minimum requirements indicates such.
 
GENERAL DESCRIPTION
Under the direction of the Purchasing Director and Assistant Purchasing Director, receiving broad review while performing highly responsible technical work in the large scale purchasing of a wide variety of supplies, materials and equipment in the centralized purchasing program of the City-Parish government. Work involves responsibility for negotiating and preparing annual contracts for the purchase of supplies and services, and for developing specialized specifications in order to receive and award accurate bids. Work also involves researching laws, rules and regulations governing the City-Parish in the purchase of materials, supplies and equipment, as well as the performance of other duties related to purchasing functions. Provides close regulatory supervision over department and agencies of the City-Parish and the vendor community; Submits actions for review and approval for procurement related activities and programs/projects. Performs other work as requested.
 
ESSENTIAL WORK TASKS
Develops, negotiates, awards and manages a system of complex, annual City-Parish contracts for the purchase of a wide variety of commodities and ensure compliance with all regulatory requirements. Purchase supplies, services and equipment for all City-Parish agencies/departments above their delegated authority. Develops detailed technical specifications on purchases requiring special knowledge of complex commodities in order to receive accurate bids, analyzes and tabulates results, recommends award to appropriate bidder, and prepares award documents for purchase order or contract development; ensures specifications are not restrictive but adequately describe City-Parish requirements. Participates, organizes and conducts pre-bid conferences for purposes of fostering competitions, gaining both end-user and vendor input, explaining bid and contract requirements and correcting possible ambiguities. Monitors, evaluates, and forecasts economic and market conditions to determine proper actions relative to contracts which will best serve the economy and supply needs of City-Parish departments/agencies. Provides close regulatory supervision over City-Parish agencies/departments by providing direction, training, and guidance to administration, department heads, and staff in problem resolution concerning contracts or projects; explains current procurement laws, policies, and procedures. Performs an audit function to ensure compliance with purchasing rules and regulations by reviewing and recommending final approval or disapproval of procurements and payment voucher documents.
Serves as primary liaison to user agencies on a daily basis concerning the online purchasing system that processes requisitions, purchases and changes orders by providing assistance and recommendations as needed; refers users to others as needed for training, database assistance and communication problems. Works with City-Parish administrators, high level officials in private industry, governmental bodies and other personnel to solve problems associated with purchases and contracts; serves as a specialist in city wide procurement of commodities and services. Responsible for adhering to all safety rules, procedures and practices and use personal protective equipment and devices provided as a condition of employment; also responsible for making safe work practices a part of all operations Reviews and recommends approval of emergency and other non-competitive purchases for agencies of the City-Parish; prepares change orders for purchase orders. Assists in planning, organizing, and conducting workshops and seminars to inform agency personnel and vendors on all procurement laws, policies, and procedures.
 
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of purchasing methods and procedures and the preparation of detailed purchase specifications. Knowledge of the sources of supply, local vendors, market and price trends. Knowledge of federal, state and local purchasing laws and regulations. Knowledge of the supply and equipment needs of City-Parish departments and agencies. Ability to develop and compare specifications and bids and to tabulate and analyze bids. Ability to negotiate and prepare annual contracts for the purchase of services and supplies. Ability to analyze departmental supply requests and prepare detailed technical bids. Ability to provide regulatory supervision to the City-Parish departments relative to procurement and procurement related programs/projects. Ability to establish and maintain effective working relationships with vendors and other employees and the public. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
 
MINIMUM REQUIREMENTS
EDUCATIONAL AND EXPERIENCE
Bachelor's degree, and three years of experience in procurement or other business administration related activities.
 
SUBSTITUTIONS
Master's degree in public administration, business administration, management, finance or accounting may be substituted for two years of required experience; or certification by the Universal Public Purchasing Certification Council (UPPCC) as a Certified Professional Public Buyer (CPPB) or a certified Public Purchasing Officer (CPPO) may substitute for one year of required experience; or any equivalent combination of education and experience.
 
CERTIFICATIONS/LICENSES
None.
 
OTHER JOB ASPECTS
None.
 
JOB CODE:106245
 
EXAMINATION
Entry Professional Series exam required (may take up to 3 hours from test start time). Subject areas and other exam preparation information are available at http://brgov.com/dept/HR/ExamBreakdown.htm. Written examinations are available on most Tuesdays, 8:30 9:00 am, check-in, Thursdays, *12:00 - 12:30 pm, and Fridays, (for current openings only) 8:30 9:00 am check-in. Please call Human Resources Recruiting and Examination at 389-3132 to confirm testing dates and times. Test check-in is on a first come-first served basis. There are occasions where the test room is filled to capacity and applicants are asked to return on another day for testing. Picture identification, proof of social security number and a completed employment application are required for test room admittance. *Where written exam volume is expected to be high, check-in of applicants may begin as early as 11:30 am in order to complete the check-in process prior to the required 12:30 cut-off time.
 
APPLICATION NOTE
Please detail in your employment application types of contracts negotiated, bid specifications written, regulations followed and other details that provide for a clear description of your work history. Also be detailed about your education, training and certifications/licenses and bring supporting documentation with your application.