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Purchasing Analyst I
Work Location:Purchasing Department
Starting Salary:14.7505 Hourly / $30,681 Annual
Pay Grade:2160
Special Recruiting Rate:
This classification has a special recruiting rate at Step 6 (starting salary $35,568 annually) for new hires only.
Under the close supervision and direction of the Assistant Purchasing Director and Purchasing Director, performs technical work in the large scale purchasing of a wide variety of supplies, materials, and equipment in the centralized purchasing program of the City-Parish government. Work involves soliciting, awarding, managing, and auditing one-time and annual contract purchases for a wide variety of commodities. Processes solicitations for goods or services exceeding the delegated authority of City-Parish departments/agencies. Employees of this class perform varied duties with some independence and others duties under close supervision. Work is reviewed through observation of results obtained. Differs from Purchasing Analyst II classification by the degree of close supervision required, complexity of procurement processes/activities, and independent interaction with department and vendor personnel. Performs other work as requested.
Assists in developing, negotiating, awarding, and managing a system of annual City-Parish contracts for the purchase of a wide variety of commodities and ensures compliance with all regulatory requirements. Purchases supplies, services, and equipment for all City-Parish agencies/departments above their delegated authority. Assists departments to develop technical specifications on purchases for various commodities in order to receive accurate bids from variety of vendors; prepares schedules for advertising and opening bids; analyzes and tabulates results; recommends award to appropriate bidder; and prepares award documents for purchase order or contract development; ensures specifications are not restrictive but adequately describe City-Parish requirements. Assists in planning, organizing, and conducting workshops and seminars to inform agency personnel and vendors on all procurement laws, policies, and procedures. Monitors, evaluates, and forecasts economic and market conditions to determine proper actions relative to contracts which will best serve the economy and supply needs of City-Parish departments/agencies. Works with agency administrators, officials, and other personnel to solve problems associated with purchases and contracts. Performs an audit function to ensure compliance with purchasing rules and regulations by reviewing and recommending final approval or disapproval of procurements and payment voucher documents. Serves as primary liaison to user agencies on a daily basis concerning the online purchasing system processing of requisitions, purchase orders, and changes orders by providing assistance and recommendations as needed; refers users to others staff as needed for training, database assistance, and communication problems. Functions as an inspector by making on-site visits to vendor sites and City-Parish departments/agencies to investigate problems with goods received and to insure vendors' compliance with product specifications. Reviews and recommends the approval of emergency and other non-competitive purchases for agencies of the City-Parish; prepares change orders for purchase orders. Maintain a working knowledge of the La. Statute Title 38 and all rules, regulations, policies, procedures, and public bid laws. Investigates complaints on behalf of vendors, departments, or agency personnel; appraises the situation objectively and issues recommendations for solution. Responsible for adhering to all safety rules, procedures and practices, and use of personal protective equipment and devices provided as a condition of employment; responsible for making safe work practices a part of all operations.
Knowledge of purchasing methods and procedures. Knowledge of state and local purchasing laws and regulations. Knowledge of the sources of supply, local vendors, market and price trends. Ability to make complex arithmetical calculations accurately and with reasonable speed. Ability to provide regulatory supervision to the City-Parish departments relative to procurement and procurement related programs/projects. Ability to establish and maintain effective working relationships with vendors, other employees and the general public. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
Bachelor's degree and two years of experience in procurement or other business administration related activities.
Master's degree in public administration, business administration, management, finance or accounting may substitute for two years of required experience; or Certification by the Universal Public Purchasing Certification Council (UPPCC) as a Certified Professional Public Buyer (CPPB) or a certified Public Purchasing Officer (CPPO) may be substituted for one year of required experience; or any equivalent combination of education and experience.
JOB CODE:106240
Professional Series exam required (may take up to 3 hours from test start time). Written examinations are available on most Tuesdays, 8:30 - 9:00 am, check-in, Thursdays, *12:00 - 12:30 pm, and Fridays, (for current openings only) 8:30 - 9:00 am check-in. Please call Human Resources Recruiting and Examination at 389-3132 to confirm testing dates and times.Test check-in is on a first come-first served basis. There are occasions where the test room is filled to capacity and applicants are asked to return on another day for testing. *Where written exam volume is expected to be high, check-in of applicants may begin as early as 11:30 am in order to complete the check-in process prior to the required 12:30 cut-off time.
Please detail in your employment application types of contracts negotiated, bid specifications written, regulations followed and other details that provide for a clear description of your work history. Also be detailed about your education, training and certifications/licenses and bring supporting documentation with your application.