To serve the public, as well as all
City-Parish departments and agencies, with regard to all functions
maintained by the departments of the Metropolitan Council under the
supervision of the Council Administrator-Treasurer.
The Administration Division is responsible for the
preparation and distribution of the agendas, resumes, and ultimately
the official minutes of all full Metropolitan Council meetings. Other
functions performed include advertising Council proceedings in the
official journal; microfilming all ordinances, resolutions, and
Council minutes; maintaining a computer indexing system of all Council
action taken; and assisting other departments and the general public
in securing information relative to actions taken by the Council. This
office provides direction and general supervision over the other
divisions of the Council Administratorís Department and administers
the budgets of the Metropolitan Council, Justices of the Peace/Ward
Constables, and Municipal Associations.
The Mail Services Division acts as the central pickup and
delivery office for all outgoing and incoming U.S. mail and for all
interoffice mail. This division pre-sorts and meters all outgoing mail
and transports it to the post office. All incoming mail and
interoffice mail is sorted and delivered twice a day to departments.
Financial records are maintained for funds on deposit with the post
office for the various bulk mailing permits that the City-Parish
maintains, as well as for funds on deposit in postage meters.
The Treasurer Divisionís major function is the prudent
investment of idle cash. This is currently accomplished by investing
in certificates of deposit (CDís) and by maintaining interest-bearing
checking accounts. Safety of deposits is a high priority and is
maintained by requiring collateral from the various banks in which
funds are deposited. Collateral amounts are monitored daily to ensure
sufficient coverage and are adjusted as needed. All CD investments are
competitively bid at local banks. All payroll and vendor checks are
processed by the Treasurerís Office. Other functions involve the
maintenance of blank check inventories, payment of federal and state
payroll taxes, manual check processing, and savings bond processing
The Election Costs Division was established to cover the
amounts payable by the City-Parish for elections held during the year.
Additionally it is responsible for paying for any abstracts prepared
by the Assessorís Office for proposed annexation of areas of the
parish into the city limits.