With hurricane season approaching, the East Baton Rouge Parish, City of Baton Rouge Purchasing Division is seeking to update the list of vendors in East Baton Rouge Parish, City of Baton Rouge who are willing to provide goods and services to the City in the event of a hurricane or other disaster. If you are interested, please ensure that you are registered with East Baton Rouge, City Parish and have selected one or more of the commodity codes identified for emergency operations. For information on how to register click on the Vendor Business Profile Data Information option from the navigation bar to the left. Please review the list of commodities identified for emergency operations to ensure that you have selected the appropriate commodity codes in your registration profile.

The Purchasing Division purchases supplies and materials, and is involved in handling contractual services for all user agencies of the City-Parish government, all districts of which the Metropolitan Council is the governing authority, and other departments, commissions, and agencies which may request such services. This centralized purchasing system was established by The Plan of Government and is implemented through Council ordinances and regulations established by the Purchasing Director. The Purchasing Division strives to obtain proper materials and services at competitive prices, in a timely manner, while complying with all local, state, and federal laws.

The Purchasing Division also handles vendor/contractor insurance, coordinates office supply vendor stocking program, maintains the City-Parish fixed and moveable assets inventory control, and handles public auctions for surplus City-Parish material and equipment.

Performance Measures

The total value of purchase orders for 2012 was $332.1 million, as compared to $574 million for 2011.

Our Goals and Objectives

To improve response time from receipt of requisition to issuance of purchase order, to continue improvements to Auction Facility, to continue revising and improving specifications and bidding documents, to continue implementation of the financial management system with user agencies.

Frequently Asked Questions

How do I get on the vendor's list?

The Business Profile Data Form (Vendor Application) is on the website, or can be obtained by calling Purchasing at (225) 389-3259 ext. "0."

When is the next auction?

The City of Baton Rouge, Parish of East Baton Rouge recently contracted with an online government auction site, municibid.com to auction surplus and police seized items.

Use of on-line auction provides for greater benefits and cost savings to the City and taxpayers. This allows greater exposure of surplus items to a broader audience.

Municibid through an RFP was chosen because it is designed for local and state government entities to increase non-tax revenue by enabling the City to more effectively sell surplus items by using Municibid’s online government auction platform.

A link on the Purchasing Department website at br.municibid.com will bring interested bidders straight to the auction site.

Each department/agency will provide Inventory Control with listings of surplus equipment and furniture. Inventory Control will schedule items for pick-up. No property will be received or transferred from the Surplus storage facility three weeks prior to the Auction. This action is necessary for Auction preparation.

Departments and Agencies desiring to view surplus property should call Inventory Control at 389-4965 for appointment or email us at purchasinginfo@brgov.com

The auction site is located at 15202 S. Choctaw Extension, Baton Rouge, near Florida Boulevard. View the auction map.

Purchasing Division Contact Information

Mailing Address P. O. Box 1471 Baton Rouge, LA 70821

Phone Numbers 225-389-3259 (phone) 225-389-4841 (fax)