EMPLOYEE REFERENCE MANUAL
PART I - DEFINITIONS | PART II - RECRUITMENT PROCEDURES
PART III - EXAMINATION PROCEDURES
 PART IV - CERTIFICATION PROCEDURES

EMPLOYEE REFERENCE MANUAL
RECRUITMENT/EXAMINATION/CERTIFICATION
December, 1994
Revised: May 2006
Revised: March 14, 2007
Revised: January 29, 2008
Revised: May 6, 2008,
Revised: January 7, 2009

  INTRODUCTION | DEFINITIONS

FOREWORD

We know that new employees feel "lost" once employed by Civil Service. To make the system easier for you to understand, we have developed this manual for your use, whether you are applying for the first time since you’ve been hired or not, this information will be useful to you.

All open positions within the city are placed on the Job Hotline recording (225)344-4636 (Current Openings – Ext. 1603, Continuous Openings – Ext. 1604, Promotional Openings – Ext. 1609) or the Internet at www.brgov.com/dept/hr,

which is updated every Monday morning. Make a point to check the hotline weekly. However, as a certified employee you may apply for any position for which you qualify.

All individuals are encouraged to compete for promotional positions within the City of Baton Rouge.

The City of Baton Rouge is an equal opportunity/reasonable accommodation employer. This means that the City does not discriminate on the basis of race, religion, color, sex, age, national origin or disability.

If you feel that you require assistance in the testing process due to a disability, please contact the Recruitment/Examination Division at (225)389 3132.

This manual is intended as a guide, a condensed statement of recruitment, examination and employment procedures, and may not answer all your questions. To request additional information, call the Department of Human Resources Recruitment Division at (225)389 3132.

INTRODUCTION

A key element of fair and forthright Human Resources Administration is for employees to know the rules/procedures under which they operate. This manual presents those rules. It is our effort to help you understand the rules, policies, and procedures that govern the Recruitment / Examination / Certification Division of the Human Resources Department.

We are confident that this manual will be an important tool in helping all employees better understand the Civil Service System, leading to a more effective and efficient administration of the Personnel System for all City Parish employees.

PART I - DEFINITIONS

1. "Applicant" means any person who has filed an application for a civil service classification, or any person who is making an application for such classification.
    

2. "Appointing Authority" means any officer, board, agency, corporation, commission, person or group of persons having the power to make appointments to positions in the Parish and City Service.
    

3. "Appointment" means the designation of a person, by due authority, to become an employee in a position, and his induction into employment in such a position.
    

4. "Board" means the Parish and City Personnel Board.
    

5. "Charter" means the Plan of Government of the Parish of East Baton Rouge and the City of Baton Rouge.
    

6. "Class" or "Class of Position" means a definitely recognized kind of employment in the classified service, designated to embrace positions that are so nearly alike in the essential character of their duties, responsibilities, and consequent qualification requirements, that they can fairly and equitably be treated alike under like conditions for all personnel purposes.
    

7. "Classified Service" means all offices and positions of employment in the Parish and City Service, except those placed in the unclassified service by the Charter.
    

8. "Competitive Position" means any position in the classified service that is subject to the requirements of these Rules relating to appointment on the basis of competitive test of fitness, and applies to every position in the classified service that is not expressly excepted or included among the position in the unclassified service.
    

9. "Continuous Examination" means an examination for which no final filing date has been set, which will be given on more than one date, and from which the resulting employment list is an open list.
    

10. "Demotion" means a change of a regular employee in the classified service from a position of one class to a position of another class for which a lower maximum rate of pay is prescribed.
     

11. "Department" means the Department of Human Resources, including both the Board and the Administrator.
     

12. "Departmental Promotion List" means a list of eligibles who are employees of one department.
     

13. "Director" means the Parish and City Human Resources Director.
     

14. "Eligible" means a person whose name is on a employment list.
     

15. "Employee" means a person legally occupying a position.
     

16. "Employment List" means an original entrance employment list, a promotion list, or a reemployment list.
     

17. "Entrance Level Classes" means classes in the Parish or City Service which can be properly filled, in the opinion of the Administrator, by persons who have not had experience in other classes in the classified service.
     

18. "Entrance Test" means a test for position in a particular class, admission to which is not limited to the persons employed in the Parish and City Service.
     

19. "Lay Off" means the removal of an employee because of lack of work, failure of financial appropriation or other causes which do not reflect on the employee.
     

20. "List" means an employment list, or original entrance employment list, a promotion employment list, or a re employment list.
     

21. "Open List" means a list to which eligibles may be added from time to time through the continuous examination procedures.
     

22. "Original Entrance Employment List" means an employment list for a class resulting from tests of fitness open to all applicants who meet the prescribed requirements for admission to the tests, regardless of prior employment in the classified service.
     

23. "Position" means any office and any employment in the service of the Parish and City. "Position" does not mean or include the employment of an independent contractor, the duties of which call for services to be rendered by one person.
     

24. "Preferred Reemployment List" means an employment list for a class consisting of a list of names of persons who have previously occupied positions allocated to the class, and who have been found to be entitled to reappointment to positions in such class under the provisions of these Rules before the position can be filled by other methods.
     

25. "Promotion" means a change of an employee in the classified service from a position of one class to a position of another class for which a higher maximum rate of pay is provided in the pay plan.
     

26. "Promotion Employment List" or "Promotional List" means an employment list for a class resulting from tests of fitness limited to applicants who are employees of lower classes in the classified service.
     

27. "Promotion Test" means a test for positions in a particular class, admission to which is limited to employees in the classified service who have held a position in another class.
     

28. "Qualifications" means the minimum knowledge, skill, ability, experience, education, and physical requirements determining the eligibility of an applicant for a particular civil service classification.
     

29. "Re-employment List" means an employment list for a class consisting of a list of names of persons who have previously occupied positions allocated to the class, and who have been found to be entitled to certification for reappointment to positions in such class under the provisions of these Rules.
     

30. "Regular Employee" means an employee who has been appointed to a position in the classified service in accordance with these Rules and has completed his/her working test period.
     

31. "Service" means the classified service.
     

32. "Temporary Appointment" means an appointment for a limited period of service without acquisition by the appointee of any continuing right to be retained as an employee beyond such period.
     

33. "Transfer" means movement of an employee from a position of one class to one of another class having the same maximum rate of pay and requiring in substance, no different qualifications.
     

34. "Transfer List" means a list of employees who have filed a written request for transfer to another department.
     

35. "Seasonal Employee" is one who is employed in a temporary status for a particular seasonal function such as a School Crossing Guard. An employee in this status is not entitled to fringe benefits afforded a regular full-time employee.

PART II - RECRUITMENT PROCEDURES
PART III - EXAMINATION PROCEDURES | PART IV - CERTIFICATION PROCEDURES